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DFR Affordable Housing Program application help

Background

This webpage is meant to give an overview of the Division of Financial Regulation (DFR) Affordable Housing Program application. It aims to give an overview of application questions and to help potential users gather proper information before beginning the application.

It is organized into the various sections found in the application. Each question will be listed along with any potential options for the user to select and context or additional information that may be needed.

When it comes to document upload, only PDF files will be accepted, and files must be no more than 50 MB in size. The name of the file must be no more than 256 characters, and must contain only letters, numbers, and hyphens.

Email questions or concerns to DFR.HousingPremiumAssistance@dcbs.oregon.gov.

Section 0: Bare Minimum Qualification

  • Select the type of primary function you most closely align to:
    • Shelter provider
    • Affordable housing provider
    • Project turnkey site
    • Navigation center
    • Local government entity
  • Are you currently operating in Oregon?
    • Yes
    • No
  • Do you provide affordable housing or shelter services to individuals or families earning less than or equal to 80 percent of Area Median Income (AMI)?
    • Yes
    • No

Section 1: Applicant Identification

  • Legal name of organization 
  • Applicant contact name 
  • Applicant email address 
  • Phone number 
    • area code 
    • phone number 
    • extension

Note: Applicants should provide their direct phone number and not a general organization phone number.

  • Mailing address 
    • address 
    • city 
    • state 
    • ZIP code

Section 2: Eligibility Verification

  • Is the ultimate owner of the eligible property a nonprofit entity?
    • Yes
      • Provide proof of the nonprofit status by uploading one of the following:
        • IRS nonprofit determination letter
        • Oregon Secretary of State articles of incorporation stating nonprofit status
        • Oregon Department of Justice nonprofit registration documentation
    • No
  • Are the properties part of a holding group?
    • Yes
      • What is the ultimate parent company name?
    • No
  • Upload documentation verifying your status as an affordable housing or shelter provider. Provide one of the following:
    • IRS nonprofit determination letter
    • HUD certification
    • State/local housing authority registration
    • Title noting property is affording housing or shelter
    • Confirmation letter from Oregon Housing and Community Services (OHCS)
  • Site Address and Composition Information (Per Site)
    • Site address
    • Site city
    • Site state
    • Site county
    • Site ZIP code
    • Number of units
      • This option is only for affordable housing, project turnkey, and local government entities.
    • Number of beds
      • This option is only for shelter providers and local government entities.
    • Average occupancy rate over past 12 months (Percent)
    • Provide your policy declaration page for this site
    • Provide proof of site insurance policy payment for this site
    • Have your insurance premiums increased more than 10 percent in each of the past two years for this site?
      • Note: An “Add Site Details" button will be shown. Applicants should select the button and pick the primary function related to the site from the drop-down menu. (Affordable housing provider, Shelter provider, Project turnkey site, Local government entity, or Navigation Center). There is a maximum of 30 sites permitted. If you reach 30 sites, DFR will contact you to determine if you have more sites to add.
  • Do you receive public funding (local, state, or federal) for housing or shelter operations?
    • Yes
      • Public funding source
      • Public funding program name
      • Public funding amount
    • No

Section 3: Insurance Cost History

  • Provide your most recent year's total eligible entity property and liability insurance cost
    • Note: Most recent year is the current active policy that has been paid for. The costs for property loss and liability coverage should be broken out separately on your insurance policy declaration page. If these costs are combined with additional types of coverage, you will need to provide additional supporting documentation from your insurance policy clearly showing the costs for property coverage and liability coverage.
  • Provide your previous year's total eligible entity property and liability insurance cost
    • Note: Previous year is the policy period that concluded prior to the current policy year.
  • Do you currently have any unpaid insurance bills or outstanding premium balances?
    • Yes
      • Outstanding premium balance detail
      • Outstanding premium balance amount
      • Select site this is attributed to
    • No

Section 4: Financial Needs Assessment

  • Have you applied for other insurance assistance or subsidy programs in the past 12 months?
    • Yes
      • Assistance or subsidy program name
      • Assistance or subsidy program type
      • Assistance or subsidy outcome
      • Assistance or subsidy amount awarded
    • No
  • Total annual operating budget for housing/shelter services located in Oregon
  • Total annual revenue from all sources (grants, rent, donations, etc.) for sites located in Oregon
  • Current reserve funds available for insurance costs for sites located in Oregon
    • Note: Reserve funds can be policy renewal premiums, funds to pay policy deductible(s), and any other retained costs required by the current policy.
  • What percentage of your operating budget is currently allocated to insurance for sites located in Oregon?
    • Note: This ratio is for property and liability insurance coverages only. Please exclude other types of insurance from this calculation.
  • Provide documentation supporting the operating budget percentage devoted to paying insurance costs in Oregon. Examples include copy of financial statements that show applicant's total annual operating expenses and costs of insurance premiums
  • Briefly describe the financial hardship or risk posed by current insurance costs

Note: This response is important, it provides context on how the cost of insurance is impacting your organization's ability to provide ongoing affordable housing or shelter services. There is a character limit on this question, try to be illustrative and concise.

Section 5: Certification and Signature

  • Legal name
  • Title of authorized representative
  • Date of submission (Auto-Filled)
  • Signing this form indicates you will answer follow-up questions regarding your request and your locations, sites, and projects associated with this application.
    • Under penalty of perjury, I certify that I am the owner, senior partner(s), or duly appointed legal representative of the eligible entity and that the contents of the application, to include all supporting documents submitted, are truthful, accurate, and complete.
  • Submit Button
    • After pressing the Submit button, it may take a few minutes to process and upload the documentation you have provided. Please do not navigate away from this page until you have been notified that your application was successfully submitted.

Additional Notes and Information

If you want to print your completed application, use the Print button before submitting the form. Once you press the Submit button, you will no longer be able to print this form.

The application materials are subject to Oregon's public records law and cannot be kept confidential if a records request is submitted.